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World Ophthalmology Congress (WOC) 2008 Hong Kong
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Instructions to Speaker
For Invited Programs
(a.) Each session is of 90 - min and the last 10 - min of each session is for Q & A/ discussion.
For Submitted Programs (Free Paper Oral Presentations)
(a.) Each presentation is to be within 7- min in duration.
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To login for the FIRST TIME , you will need to create a password.
| Guidelines For Preparing And Delivering Electronic Presentations |
The WOC Presentation Management System allows for pre-submission of your presentation via the web and the on site Speaker Ready Room. The tips below will help ensure that little if any editing will need to be done on-site, allowing you to quickly review your presentation and then attend other meetings in progress. The tips below are for both Windows and Mac users. As all the in room presentation computers will be PCs, Mac users should review Considerations for Mac Users at the bottom of this document.
Building Your Presentation
Financial Declaration: Please note that you are required to declare your financial interest at the beginning of your presentation.
Movies: Please take steps to compress your videos. Uncompressed videos will only take more of your time to upload and give no better quality than a modern MPEG-4 codec. We can only accept movies created as MPGs, WMVs, or with the following codecs:
- MPEG-4 (Divx, Xvid, or WMVs) Indeo, Cinepack, Techsmith, Animated GIF, and Flash.
- MOV files are NOT supported in Windows PowerPoint.
It is important your movies do not completely fill the screen. In the meeting room you will only have a mouse to advance your slides. You can only advance your PowerPoint with a mouse by clicking on the slide, not the movie itself.
DVD/ CDs: Please note that additional videos on discs such as DVD/CDs will not be played during a PowerPoint presentation session; only Power Points, with video-link inserted, or videos separately playable on a PC computer (not via a separate DVD/ CD player) will be played during the scientific sessions.
Fonts: We only supply fonts that are included with Office 2003. If you need a specialized font, it should be embedded into your PowerPoint presentation. The following link http://support.microsoft.com/kb/826832/en-us explains this process.
Before you Depart
Advance Submission: You may currently submit your presentation via the internet at this link from June 2, 2008: http://woc.sessionupload.com
NOTE: Please do not combine multiple presenters' PowerPoint files into one file and then submit under one name. Our system manages presenters individually and any co-presenter will not be able to logon to edit the combined presentation.
Backup: Please bring a copy of your presentation along with you when you depart for your meeting. Copy your PowerPoint and all movies to a folder on a USB or CD-ROM. PowerPoint does not embed movies. They must all be placed in the same folder as your PowerPoint. It is good practice to keep a second copy in your luggage.
At the Meeting
Speaker Ready Room: Speakers must check-in at the Speaker Ready Room at least 24 hours before their scheduled presentation. The computers in the Speaker Ready Room will be configured with hardware and software exactly like the computer in the meeting rooms. It is imperative that you review your presentation in the Speaker Ready Room. This is where our technicians can help resolve any compatibility or formatting issues. Speakers are strongly encouraged to check-in early to avoid last minute rush and ample time to resolve compatibility issues, if any. Once you are comfortable that your presentation is complete, confirm the date, time, and room for your session.
Speaker Ready Room: Hall 7A
Hours of Operation:
Friday, June 27 - 4PM - 6PM
Saturday, June 28 - 7AM - 6PM
Sunday, June 29 - 7AM - 6PM
Monday, June 30 - 7AM - 6PM
Tuesday, July 1 - 7AM - 6PM
Wednesday, July 2 - 7AM - 1PM
Your Presentation
Please arrive at your session meeting room at least 5 minutes before the start of your session. At the lectern there will be a monitor set in front of you where you can follow your presentation.
Simply click your name on the display, and your PowerPoint will launch automatically. At the end of your presentation, the display will return to the list of presenters. Speak directly into the microphone in a normal voice and do not handle the microphone while speaking. If you have any difficulties or need any assistance, just click the HELP button and a technician will be immediately sent to your room.
By following the guidelines above, we're confident that the WOC Presentation Management system will make your experience as easy as possible. Should you have any questions not addressed in this document, please feel free to email support@presentationmanagement.com.
Considerations for Mac Users
Pictures: If you use a version of PowerPoint prior to 2008, please be sure any embedded pictures are not TIFF format. These images will not show up in Windows PowerPoint. With PowerPoint 2008 for the Mac, any inserted image will be compatible.
Movies: Please export MOV files to Windows Media WMV with Quicktime 7 Pro. PowerPoint on Windows machines will not handle MOV files. If you cannot convert the files or have a considerable number of MOV files, please check with a technician in the Speaker Ready Room who can make arrangements to convert the videos, or at the Association's discretion, confirm you will be allowed to present off your own laptop. (But it is imperative that you bring your own VGA projector adaptor, otherwise your presentation will not show up).
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